POINT SYSTEM INTRODUCTION

The Granbury High School Choir has a well-earned reputation for quality musicianship. Our wonderful students work very hard for and with accomplished professionals led by Mrs. Joy Hope, Mr. Gregory Doss, and Mr. Stephen Evans at the Crossland 9^th Grade Center. They are consummate artists who are tireless in their desire and dedication to give our children quality musical experiences.

One of the reasons our choir is able to accomplish the success it does is because of the enormous amount of support our parents provide. It takes lots of loving hands and hearts to provide the assistance our children deserve.

We believe the money we raise should be used to support our children directly in Choir activities. In order to provide an equitable system for distributing these funds, the Board of Directors of the Choir Boosters has formulated a method for awarding these funds justly.

We have devised a point system to divide the money equally according to how many points each choir member earns; we are not able to know exactly how much money we will raise each year. The choir has traditionally taken a major trip every two years. Point value determination will be made the trip year at the end of that year, using a two-year cycle and will be made before the trip. Point verification will be given to parents at the beginning of the year, at the Christmas concert, and at the spring concert in a trip year. Point verification will be given to parents at the beginning and at the end of the non-trip year. This information will be recorded on a point verification form that must be signed by two point committee members to be valid. Parents need to save their personal point records for two years.

This method for rewarding students whose parents volunteer to provide services to the choir is available for all. Their point accumulation is based solely on how much time and effort they are willing to contribute. Because of the continued growth of the choir, we have found it necessary to establish certain guidelines for this point system. Please read them carefully and sign the signature card provided. Return it, preferably tonight, or to the choir director as soon as possible. You will not receive points until this card has been signed and returned.

Please remember that this is a volunteer organization. The point system was not created to replace the spirit of volunteerism, but it is just a way for us to show our appreciation for those who give of their time and talents regularly toward a very worthy cause.

One hour of volunteer time equals one point. Points will be awarded for help in the following areas:

Concession stands

Refreshments

Auction item solicitation

or donation

Chaperones & monitors

for contests

Dinner Theater

Attire

Ticket Sales

Concerts

Fund raising

Musical

Points will also be awarded for donations of food for various events throughout the year as requested with the points committee establishing the point valuation for each item donated.

Only two adults and the choir student will be allowed to work on any given event (i.e., no siblings or friends). If a parent or guardian is not available, then another adult may substitute.

To earn points, the volunteer must sign in and sign out on the designated sign-in sheet on the day of the event. If a person signs in and does not sign out, he/she will be assigned one hour credit for that time period. It is your responsibility to sign in and out for each event, not the event chairman.

Point sign-in sheets will be collected and points logged by the point committee with a committee chairman or designee keeping the log. No points will be taken from word of mouth. This is to protect everyone.

Point updates will be provided at the beginning of the year in a non-trip year and at the beginning, at Christmas, and before the trip in a trip year.

The value of each point will be determined prior to the final group payment of trip costs. After that time, any points earned will be applied to the next school year. Any exceptions will be made at the discretion of the directors/board.

No per diem for trips will be assessed.

Points may be reduced for checks that are returned due to insufficient fund and not reimbursed to the Booster Club.

Upon exiting the choir program, points will be removed and placed into the director’s fund. However, points can be carried over from one year to the next as long as the parent or guardian has a child in the GISD choir program (i.e., 6^th - 12^th grade) and the director is notified in writing prior to a student’s exit from the program. The transfer of points to siblings or for students planning to re-enter the program is NOT automatic. You must let the director know your intentions in writing prior to exiting the program.

Any leftover points upon graduation will be placed into the directors’ fund to be used at his/her discretion unless points are transferred to a sibling. There is no cash value or refund for surplus points.

If point tallies are not agreed with, the parent needs to contact the point committee before the next monthly meeting of the executive board. After that time, no contest will be recognized.

Points earned toward the trip may be used ONLY by the choir students; the only exception being the attire chairman, whose trip may be paid by points as well.

If you still have a question regarding the Choir Booster point system, please do not hesitate to contact one of the officers. We will be happy to assist you and your child in any way possible.

Last Modified on October 3, 2008

Crossland Choir

POINT SYSTEM INTRODUCTION